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Charter Bus Prices: How Much Does a Woodland Bus Rental Cost?
Charter Bus Rental Woodland offers instant online quotes for charter buses, minibuses, sprinter vans, and party buses in about 30 seconds. Our prices vary depending on your trip details, but you can expect to pay between $170 and $500 per hour or $1,800 to $3,800 per day. We have provided estimated rates below and covered the factors that affect your trip cost. If you’re ready to get your personalized quote, call our team of reservation specialists at 530-704-4640. Or, use our online quote tool to instantly compare prices, bus types, and more!
| Vehicle Type | Per Hour* | Per Day* | Per Mile* |
|---|---|---|---|
| 56-Passenger Charter Bus | $197 – $519 | $1,600 – $3,800 | $5.00 – $8.00 |
| 50-Passenger Charter Bus | $190 – $500 | $1,500 – $3,600 | $4.50 – $7.50 |
| 40–45-Passenger Charter Bus | $180 – $480 | $1,500 – $3,500 | $4.50 – $7.50 |
| 35-Passenger Minibus | $180 – $475 | $1,500 – $3,400 | $4.00 – $7.00 |
| 30-Passenger Minibus | $180 – $475 | $1,500 – $3,400 | $4.00 – $7.00 |
| 28-Passenger Minibus | $175 – $450 | $1,500 – $3,300 | $4.00 – $7.00 |
| 25-Passenger Minibus | $165 – $428 | $1,300 – $3,200 | $4.00 – $7.00 |
| 20-Passenger Minibus | $157 – $414 | $1,300 – $3,100 | $4.00 – $7.00 |
| 18-Passenger Minibus | $145 – $404 | $1,300 – $3,000 | $4.00 – $7.00 |
| School Bus (-47 pax) | $155 – $450 | $1,520 – $3,655 | $5.00 – $8.95 |
| Entertainer / Sleeper Coach | N/A | $1,900 – $2,500 | $7.00 – $10.50 |
| Mercedes Sprinter Party Bus (10-14) | $160 – $450 | $1,200 – $2,900 | $3.00 – $6.00 |
| Small Party Bus (10-20) | $180 – $470 | $1,200 – $2,900 | $3.00 – $6.00 |
| Mid-Size Party Bus (20-30) | $200 – $500 | $1,200 – $3,500 | $4.00 – $8.00 |
| Large Party Bus (30-50) | $250 – $520 | $1,500 – $3,900 | $4.00 – $8.00 |
*Prices vary and fluctuate with fuel costs, holidays, and availability. Booking early usually secures the lowest rate. For exact pricing, please call our reservations team.
What Affects the Price of a Charter Bus Rental?
There are several things that will affect the price of your Woodland bus rental. The first is how far you plan to travel. Bus rentals are typically charged by the mile for multi-day trips and by the hour for local transportation. If you only need a shuttle for a few hours, you will likely be charged by the hour. If you are traveling out of town, you may be charged by the mile or day. The longer your trip, the more your bus will cost. The next factor is the time of year you are booking. There are certain times of year when demand is higher for bus rentals, which means prices will be higher as well. For example, during the spring and early summer, many schools are booking field trips and proms, and sporting events are in full swing. This means prices may be higher than average. You should also consider whether your trip falls on a weekend or around a holiday, as those dates tend to be more expensive. Another important factor is the type of bus you choose for your group. While larger charter buses do cost more, they are often more cost-effective than booking multiple smaller vehicles. Minibuses and sprinter vans are great for small groups and shorter distances, and party buses are ideal for celebrations such as weddings and birthdays. Finally, there are additional costs to consider that are not included in your quote, such as tolls, parking, and overnight accommodations if your trip requires it.
What is Included in my Quote?
Your Woodland charter bus rental quote includes the bus, fuel, insurance, and all mileage within the itinerary you provide. Tolls, parking passes, and any required hotel stays are not included and should be budgeted separately. For example, parking at the Davis Amtrak Station is $10 per vehicle per day, while bus parking permits at Cache Creek Casino Resort are $50 per day. If your trip requires an overnight stay, you must book and pay for a hotel room. When you receive your quote from us, we will break down exactly what is and isn’t included so there are no surprises.
Sample Trip Pricing Examples
Below are a few sample pricing examples for common trips in Woodland, CA and around Yolo County. Please note that these are estimates and your actual price may vary based on your specific needs and travel dates.
School Field Trip to Sacramento Zoo
Ms. Hernandez is planning a spring field trip for her 4th grade class of 28 students. She wants to leave Woodland at 9:00 AM, spend a full day exploring the Sacramento Zoo and Fairytale Town, and return to Whitehead Elementary School by 4:00 PM. Her group includes 4 adult chaperones, so she books a 35-passenger minibus. This full-day, 7-hour trip comes to $1,400. With 32 passengers, the cost averages just $44 per person—a great deal for safe, coordinated transportation that keeps everyone together throughout the day.
Wedding Shuttle Between Hotel and Venue
Ashley and Marcus are getting married at Taber Ranch Vineyard & Event Center in Esparto. Most guests are staying at hotels in Woodland, so the couple wants a continuous shuttle running between the hotels and the venue from 2:00 PM to midnight. They estimate 100 guests will need transportation and decide to book two 56-passenger charter buses for 10 hours each. The total quote is $4,600 ($2,300 per bus), plus $100 for overnight parking at Taber Ranch. With the cost split between two families, this ensures every guest has a designated ride and arrives on time for the celebration.
Corporate Outing to Napa Valley
The HR manager at a biotech company in Woodland is organizing a corporate retreat for 18 employees to tour wineries in Napa Valley. The itinerary includes pickups at the office at 8:00 AM, stops at three wineries, lunch in downtown Napa, and returning by 6:00 PM. They select a 20-passenger minibus with WiFi and power outlets to keep everyone comfortable and productive. The 10-hour day trip is quoted at $2,000, with no additional parking fees. At about $111 per employee, this allows the whole team to travel together, enjoy wine tastings safely, and bond outside the office.
Bachelorette Party Around Downtown Sacramento
Samantha is planning a bachelorette party for her best friend with 14 guests. The evening starts with dinner in Midtown Sacramento, then bar-hopping to Old Sacramento Waterfront and Golden 1 Center for a concert before returning home to Woodland. To ensure everyone can celebrate responsibly, she books a 15-passenger party bus from 5:00 PM to 1:00 AM for 8 hours. The total rental cost is $2,400, which comes to $160 per person for the night. This covers their own private ride with an onboard sound system, LED lights, and cooler space for drinks—perfect for a night of fun without worrying about rideshares or parking.
